Membership Update September 7, 2020

Hello Members,

I hope everyone is keeping well and healthy. Summer is coming to a close, mornings are getting chilly, and the leaves are beginning to turn. Children are returning to school, in both conventional and unconventional ways. At SMHC we are moving from summer maintenance to fall and winter preparation.


  • Priority Arbor Issues: Recognizing that our trees and shrubs are aging right along with our buildings and property we heard your concerns and are working to address our foliage around the complex. We had the arborist do a full scope assessment of the trees and shrubs on the property. From this he identified the top 82 issues. Thank you to the Board for approving an additional $20,000 in funding to handle these top issues. That puts us in a very good position heading into the new fiscal year to work through the complex in a strategic and preventative manner when it comes to arbor work.
  • Oyster Scale rejuvenation will also take place this fall. The Arborist Tom is holding an information session at Rutland Tuesday September 8 from 3:00pm to 4:30pm.
  • Routine maintenance will resume in November. At that time, Tom will be strategically working his way through the complex on house clearances and walkway clearances.

SUMMER ACCOMPLISHMENTS: It was a busy summer for the team here at SMHC. Here are a handful of our accomplishments:

  • Gutter Cleaning: Due to be completed by September 15
  • Chimney Stacks: Chimney stacks were all completed on September 1.
  • Concrete sidewalk repairs: Completed in August
  • Parking lot patches: Completed in July
  • Garden cleanup: Completed in August
  • Waste Management: Engaged a new provider starting September
  • Master Service Agreement in place for our remediation contractor
  • Rental agreement in place for space used in the B50 shop for our remediation contractor: This increases our annual revenue by $5100
  • Work Order Software and Reporting research is underway

COVID-19 Update: Please remember that we are still in pandemic conditions. We must continue to adhere to the provincial guidelines including:

  • Screening: Before entering a unit, we will be asking if any one of the following conditions apply:
    • If anyone in the unit has had ANY symptoms in the past 10 days – cough, fever, shortness of breath, runny nose, or sore throat, or;
    • has been exposed to someone who has tested positive for COVID-19 or;
    • has travelled outside of Canada in the last 14 days.
  • If any of those conditions apply you MUST inform us and your work order will be postponed. Failure to do so, puts the entire coop at risk.
  • PPE (Personal Protective Equipment): All staff will be wearing masks and when possible gloves
  • Social Distancing: We will require any individuals in the home to remain a minimum of 6 feet away from staff.

COMMITTEES: I understand that typically committees begin to meet again in September. Given COVID times here are the options we have available to us.

  • SMHC Boardroom: We have set up the board room so that it can comfortably accommodate a group of up to 6 while allowing for social distancing
  • Rutland Community centre: Rutland can be booked for larger groups who want to meet in person. We still have about 5 more meetings there for free this year.
  • GoToMeeting: We still have GoToMeeting as an option. Your staff liaison can set this up.
  • Combo: You can have some individuals meet in person and have some join by GoToMeeting

Hopefully, everyone can find an option that they are comfortable with so that committees can continue their valuable work.

Greek philospher, Heraclitus, said “change is the only constant in life”. We are learning to live in our new normal and it is continuously changing. My hope for this fall is that we can watch the leaves and trees changing and find the beauty in change.


Lee-Ann Bainbridge

General Manager

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